![]() In such case, try to save the date into variables to see what format you should use.Īnd if you don’t want to send all emails from your email address, you can change it, e.g. Your environment could use different time format and then you’d need to adjust it. The only point where you can get have problems is the ‘Get items’ step. You can even combine multiple reminders in a single flow or send one reminder per user. You can have multiple different reminders for different dates, all with just a small adjustment or extension of the flow above. SummaryĪs you can see, the flow is quite simple: run each day, get items, send an email. The ‘Apply to each’ action will be added automatically once you use any of the ‘Get items’ output in the ‘Send an email’ action. The last step is to process output from the ‘Get items’ action and distribute the emails. ![]() Note: if you’re not sure about the date calculation, I went a bit deeper in a post on using SharePoint calculated column for the reminders. review reminder 3 days before), use positive number task reminder after 3 days), use negative numberĭate is in the future (e.g. You can learn more about the date formatting in this post.ĭon’t forget that the filter query needs the internal name of the date column, and that there’s a default limit of 100 items unless you change it. You can use utcNow() and addDays() expressions to calculate proper date and format it. Since our flow is sending reminders based only on date, the filter will be quite straightforward. In this action you’ll filter out all the items that require a reminder with the Filter Query. The next step is to add ‘Get items’ action, which is the key part of the flow. All notifications will be distributed at the same time. Once a day it’ll filter all items that need the reminder and send it. It should be a scheduled flow, running daily. It can be date when a task was assigned, or a review date. ‘Date’: date column, configured as ‘Date Only’, no time.It could be any people or group column, even the Created By user. ‘SendTo’: user, who should get the reminder notification. ![]() But for this post let’s take SharePoint list, and this list will contain 2 columns: It can be a SharePoint list/library, or it can be an Excel file in OneDrive. You must have the date and user information somewhere. The output of this post will be a reminder flow you can use and reuse in many situations. If you want to keep your processes running smoothly, or you just don’t want to think about all the dates, reminder flow is the way. It can be reminder to complete a task, to review a document, input some information or something else. “Users should review a document before expiration date, how can I send them reminder using Power Automate flow?”īuilding a flow to send reminder(s) is one of the most common usage of Power Automate. “I want to setup email “reminder” that goes to the person that needs to do a task, is it possible using Power Automate flow?” ![]()
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